Suggested Items for a Club Constitution

Below is a sample that you may use as a template when drafting your club's constitution. Feel free to alter it to fit your club's desires.

Article 1

This club shall be known as _________________________.

Article 2

Active members shall be riders of motorcycles, persons actively concerned with the trade of motorcycle enthusiasts. Honorary members shall be other persons as the club may decide by a two-thirds vote of those present at any regular meeting. Only active members shall be entitled to vote in club affairs or to win any prizes in club activities.

Article 3

The officers of the club shall be a president, vice president, secretary, chief legislative officer, treasurer, road captain and referee. These officers shall constitute the executive board.

Article 4

The duties of the president shall be:

To preside at all meetings of the club.

To have general supervision of the affairs of the club.

To appoint any person or committee not otherwise ordered by the club.

To personally represent the club on proper occasions and in business contracts.

To assist all other officers of the club in their records, correspondence and other duties.

To promote interest on the part of each member in club life and activities.

To vote only when necessary to break a tie.

Article 5

The duties of the vice president shall be:

To perform the duties of the president in his/her absence.

Article 6

The duties of the secretary shall be:

To keep a record of the meetings of the club.

To send out notices of regular or special meetings.

To handle all club correspondence.

To perform such other duties as generally fall to that office.

Article 7

The duties of the chief legislative officer shall be:

To monitor local and state legislative activities affecting motorcycling.

To communicate with the district legislative officer or AMA Congress.

Delegate any of the legislative activities identified.

To work with the AMA district, AMA Congress Delegates and AMA Government Relations Department to promote programs and legislation that benefit motorcyclists.

Article 8

The duties of the risk management officer shall be:

To ensure events are properly sanctioned.

To ensure that liability insurance coverage is in place.

To ensure that the registration process for events operates properly, including the signing of release forms.

To complete and forward to the AMA headquarters the post-event paperwork required after every AMA-sanctioned event.

To research and consolidate information on all participant or spectator mishaps during an AMA-sanctioned event, and complete and forward an injury report form to the AMA no later than 14 days after the event. However, in the case of a fatality or serious injury—serious injury being defined as any injury requiring hospitalization—telephone the AMA the first working day following your event, and mail the injury report form to the AMA within 24 hours after the event, along with the release form and data card from the injured party.

Article 9

The duties of the treasurer shall be:

To collect dues from all members.

To collect all other money due the club.

To maintain club financial records and deliver reports on a timely basis.

Article 10

The duties of the executive board shall be:

To act for the club in all matters ordered by the club.

To make final decisions on member expulsions.

To properly investigate and present all business or important activities.

To have control over all club affairs.

Article 11

The duties of the road captain and/or meet coordinator shall be:

To plan all club tours, runs, activities, etc.

To lead the club in formation, riding, or parades.

To stimulate interest in activities.

To assist in handling club socials, parties, and other functions.

To enforce all rules of group riding.

To select assistants to aid in special tasks.

Article 12

The duties of the referee shall be to:

Generally supervise all sanctioned competition events promoted by the club.

Carry out the duties described in the AMA rulebooks.

Article 13

All elective offices shall be filled at an election to be held on _____ of each year. All officers shall hold office for one year or until their successors are elected and qualified.

Article 14

The regular meetings of the club shall be held on _____ at _____ p.m., but the president or executive board may call a special meeting at any time by advance notice.

Article 15

_____ active members in good standing shall constitute a quorum for transaction of club business.

Article 16

The constitution may be amended, providing the proposed amendment is submitted in writing at a regular meeting. It shall then be advertised for _____ weeks and voted on at the next meeting. A two-thirds vote of all active members in good standing shall be required to pass an amendment.

If information changes after your charter application is submitted, such as officer elections, address changes, etc., a recognized officer can request changes to your charter file at any time throughout the year by documenting the requested updates by e-mail, fax or written letter.